DAI, a global development company based in the United States, works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. DAI has worked in Latin America since 1970, providing comprehensive development solutions in areas including democratic governance and public-sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.
The Honduras School-Based Violence Prevention Activity (Asegurando la Educación) is a five-year, $20.8 million USAID program addressing school-based violence to support improved education outcomes and reduce violence in target communities. Through the Honduras SBVPA, DAI will support USAID/Honduras to implement innovations to address school-based violence (SBV) that impedes the delivery of education and use education and school processes to contribute to violence prevention in target communities.
The SBVPA team engages teachers, administrators, parents and students—as well as community members and national policy makers in schools and communities in the municipalities of Tegucigalpa, San Pedro de Sula, La Ceiba, Choloma and Tela —to reduce risks and protect students. By transferring knowledge of best practices from other violence prevention programs in Central America and by utilizing a targeted grants program, Asegurando la Educación is improving schools’ ability to prevent violence, strengthen local networks that enhance school safety, and build the capacity of the Ministry of Education and other social protection actors to respond to school-based violence.
1. ROLE’S PURPOSE:
The Administrative Assistant will be responsible for efficient and accurate administrative operations of the project office. He/She will maintain proper filing and ensure that all required supporting documents for all transactions are in compliance with both DAI and USAID contract rules and regulations.
2. OBJECTIVES AND DUTIES:
• Attend the reception area and telephone plant.
• Handling of correspondence (sending and receiving)
• Provide support in the preparation of the documentation for payment of operations by following up with the finance and procurement team in the payment timeline.
• Management of the projects petty cash funds.
• Support staff and project consultants with administrative processes and requirements
• Provide logistic support for events and project activities
• Assist with the trips of the project staff, such as: hotel reservation, reservation of tickets and preparation of requisitions on the platform.
• Take and distribute meeting notes
• Provide support with printing, copying and binding materials
• Schedule and confirm appointments for clients, clients or supervisors
• Other administrative and operational support as needed.
• University studies in the administrative area (more than 70% of pensum desired)
• Strong verbal and written communication and organizational skills;
• Ability to plan, organize, and prioritize competing demands;
• Detailed and deadline-oriented;
• Strong team player with a positive attitude;
• Flexible under pressure and in response to changing needs;
• Experience using Microsoft Word, Excel, and PowerPoint;
• Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision;
• Demonstrated honesty, trustworthiness, initiative and self-motivation in handling all assigned tasks;
• Must have Spanish and English language proficiency, verbal and written.
• Previous experience working with international NGOs or donors, such as USAID-funded projects is preferable
• All the information provided will be verified
4. HOW TO APPLY:
Interested candidates should email their application to firstname.lastname@example.org with “Administrative Assistant” in the subject line. An application must include a CV and a cover letter in English. Only short-listed candidates will be contacted.