Finance and Administration Officer 100% 289

Let us build a world where children can live in
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The Pestalozzi Children’s Foundation (PCF) is a Swiss non-profit organisation which promotes peaceful cohabitation worldwide by empowering the most marginalised children and adolescents. The Foundation seeks to provide children and youth with access to holistic quality education and to strengthen their intercultural competencies. The Pestalozzi Children’s Village in Trogen (Appenzell Outer-Rhodes) is at the heart of the Foundation and its activities in Switzerland and in twelve countries. Abroad, PCF works with local partner organisations to enable children to access quality education in primary schools, particularly vulnerable children. For more information, please visit https://www.pestalozzi.ch/en

In Honduras, PCF works with local partners, mainly community based local NGOs and schools, to enable children to access primary schools in rural areas. Also, to improve the effective participation of children and supporting Returned Migrant children in the school.

Due to the departure of the current postholder, PCF Honduras  is looking for a suitable candidate to fill the position of
Finance and Administration Officer 100%

The post is based in Tegucigalpa and opened to Honduras Nationals only.

 

This position will report to the Country Representative and will be responsible for the financial and administrative management of the country programme.

 

We are looking for a motivated, reliable and result-oriented individual, committed to learn from peers, willing to travel in the field and with excellent interpersonal skills and team spirit.

 

Starting date: November or as soon as possible.

 

Main Responsibilities

 

  1. Financial management, accounting and reporting of the Country Office;
  2. Financial monitoring and controlling of PCF funded projects in the country;
  3. Financial training and support to PCF Operational Partners;
  4. Administrative management of the Country Office.

 

 

Full job description is available on our website.

Required Qualifications

 

  • Advanced university degree in Accounting, Finance, Business Administration, or related fields;
  • A minimum of five years professional work experience in the INGO / NGO sector is a requirement with proven ability to analyse financial data and prepare financial reports;
  • Experience in financial capacity development and monitoring of external partners;
  • Strong finance and office administration skills;
  • Computer literate and good experience in MS-Office package as well as computer-based financial and accounting systems and budgeting;
  • Sound knowledge of laws and regulations as well as tax and social security system;
  • Fluency in national language(s) and English (spoken and written);

 

How to Apply

 

Interested applicants who meet the above requirements should submit their application in pdf per e-mail, including a motivation letter in English (max.1 page), a recent CV (max. 3 pages), two recent references, work certificates, copy of diplomas and the salary expectations, no later than 03.09.2018 to:

Isabelle Wippermann, Finance and Administration Manager, Email: jobs@pestalozzi.ch . Please state in the subject line “Application for Finance and Administration Officer Honduras”.

For further information or questions, please contact: Ligia María Aguilar Education Officer of Honduras, Email: l.aguilar@pestalozzi.ch

Please note that only shortlisted applicants meeting the above requirements will be contacted for interviews. Applications received through means other than the address given above will not be considered. All applications will be treated confidentially.

 

Interviews

 

Interviews will take place in Tegucigalpa  as of week 24.09.2018.

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Role:                                                        Finance and Administration Officer

Region / Country:                                Central America / Honduras

Name of Representative:                    Magda Sofía Pérez

 

 

Role of the immediate supervisor:     Country Representative

 

Main responsibilities:

  1. Financial management, accounting and reporting of the Country Office
  2. Financial controlling and monitoring of PCF funded projects in the country
  3. Financial training and support to PCF Operational Partners
  4. Administrative management of the Country Office

 

Main Duties and Tasks:

  1. Financial management, accounting and reporting of the Country Office
  • Manage and monitor yearly budget and liaise with the PCF Headquarters in Trogen for financial reports, forecasts and transfers;
  • Ensure payments are made in a timely manner and according to procedures;
  • Record monthly financial transactions and post to the ledger accounts;
  • Prepare payment vouchers for all payments needed for the office to be approved by the Country Representative;
  • Ensure monthly closing and bank reconciliation and prepare monthly, quarterly, bi-annual and annual financial reports;
  • Close the annual accounts, prepare annual financial statements and support the external auditors;
  • Implement adequate internal control mechanisms and ensure country staff adhere to the financial procedures;
  • Keep abreast of changes in development of policies and financial regulations as well as legislation.
  1. Financial Controlling and Monitoring of PCF Funded Projects in the country
  • Control and monitor PCF funded projects in collaboration with the Country Representative and ensure that expenditures comply with the project outcomes and activities;
  • Check and ensure that standard accounting procedures and internal controls are in place in PCF funded projects and are properly adhered to;
  • Conduct financial biannual monitoring of PCF funded projects and check their efficiency and cost effectiveness and adherence to applicable regulations and agreements;
  • Ensure that reports of PCF funded projects are sent to PCF Country Office and compile the reports using PCF’s standard reporting formats for submission to the Country Representative, respectively PCF Headquarters in Trogen;
  • Ensure that PCF partner projects are audited by external auditors as per standard audit procedures and that their recommendations and suggestions are implemented;
  • Follow up on contracts’ provisions with Operational Partners.
  1. Financial Training and Support to PCF Operational Partners
  • Support the Country Representative in selecting operational partners, assist grant applicants with budget development and ensure that grant process complies with PCF regulations;
  • Identify needs and provide financial management capacity development trainings, instructions and technical assistance to Operational Partners, and support the Country Representative during the supervision of grant activities implementation;
  • Provide logistical and administrative support when needed.
  1. Administrative Management of the Office
  • Support human resource processes and procedures in the Country Office and liaise with the Finance and Administration Manager in Trogen;
  • Prepare monthly payroll and manage other benefits for PCF Country Office staff;
  • Ensure timely payment of government taxes and other liabilities, incl. office rent, utilities and other service charges;
  • Ensure national legal requirements are met and report to governmental institutions;
  • Ensure formal purchase and utilization of office equipment, furniture and supplies, and ensure that PCF fixed assets are properly recorded maintained and used efficiently and effectively;
  • Ensure that the overall office infrastructure, equipment & systems are operating effectively;

 

Carry out other relevant tasks as required by the Country Representative.

 

 

Requirements

  1. Professional qualifications
  • Advanced university degree in Accounting, Finance, Business Administration, or related fields;
  • A minimum of five years professional work experience in the NGO sector is a requirement with proven ability to analyse financial data and prepare financial reports;
  • Experience in financial capacity development and monitoring of external partners;
  • Strong finance and office administration skills;
  • Computer literate and good experience in MS-Office package as well as computer-based financial and accounting systems and budgeting;
  • Sound knowledge of laws and regulations as well as tax and social security system;
  • Fluency in national language and English.
  1. Personal qualifications
  • Reliable, accurate and systematic;
  • Result-oriented, independent, committed, innovative, motivated;
  • Able and willing to learn;
  • Excellent social and interpersonal communication skills;
  • Team spirit.

 

 

Pestalozzi Children’s Foundation                              Employee

 

Place, Date Place, Date:                                                               Place, Date: Place, Date

 

Name                                                                                  Name

Country Representative Country                        Finance and Administration Officer

________________________                                        ________________________

Place, Date: Place, Date

Name

Programme Director Region

 

 

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Postular

RDS-HN

Somos una organización que fomenta el desarrollo sostenible en Honduras, mediante el uso de las Tecnologías de Información y Comunicación (TIC) y la desarrollo de proyectos para facilitar la investigación, gestión, concertación e intercambio de información y conocimientos; la difusión, sensibilización y promoción del cambio social; y el fortalecimiento de capacidades institucionales y comunitarias para impulsar el desarrollo del país.

Contáctenos

Colonia Las Colinas, Bloque RR, Casa 2016, Boulevard Francia, Tegucigalpa, Honduras.
Teléfono: (504) 2235-4141
Fax: (504) 2235-5721
portales@rds.org.hn
http://rds-empleos.hn

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