GENERAL STATEMENT OF PURPOSE OF CONTRACT: The Administrative Assistant serves as the principal administrative support person for the Office Chief and reports to him/her directly and/or his/her designee, operating independently to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving, ensuring other Office staff members may be more effective.
The Administrative Assistant is the primary contact person responsible for Office customer service to internal and external partners and other stakeholders, including Mission staff, contractors and grantees and potential contractors and grantees, Implementing Partners (IPs), host-government officials, the Embassy, USAID/Washington, and other customers. In this capacity, the Administrative Assistant is responsible for coordinating information about the Office and making sure that information gets to customers on a timely basis and in a professional manner.
PRIOR WORK EXPERIENCE: A minimum of three years of administrative or secretarial work experience, of which two years should be in related work with a U.S. Government Agency, Non-Governmental Organizations (NGOs), other donor organizations, host-government organizations, or private-sector institutions is required. Those candidates with additional professional experience relevant to the position are strongly encouraged to apply.
EDUCATION: Two or more years of post-secondary schooling in Secretarial Science or Business Administration, or other related field equivalent to a US junior college or community college diploma, is required. Applicants possessing higher level degrees are also strongly encouraged to apply.
LANGUAGE PROFICIENCY: Level 4 (advanced professional proficiency) English and local language proficiency (if appropriate), both oral and written, is required. This will be tested.
JOB KNOWLEDGE: The Administrative Assistant should be familiar, or able to quickly become familiar with the responsibilities and activities of the Office of assignment, as well as possess a general knowledge of standard office procedures and practices. The Administrative Assistant should have the ability to develop an excellent understanding of USG file management, mail handling, and correspondence formatting.
SKILLS AND ABILITIES: The Administrative Assistant must be proficient in keyboarding and in operating computers with standard software, including Microsoft Word, Excel, PowerPoint, Outlook, and other software programs as designated. The Administrative Assistant must be proficient in using the Internet and E-mail.
The full application package must be submitted by June 5, 2023 (Midnight Local Time -Tegucigalpa, Honduras). Application packages submitted after this Closing Date/Time will not be accepted.
SUBMITTING AN OFFER:
Applicants must follow these instructions when applying to USAID/Honduras’ vacant positions.
1. Eligible Offerors are required to complete and submit the following, all included in one single PDF file:
a) Cover Letter
b) A current resume or curriculum vitae in English;
c) Any other documentation such as diplomas or proof of the education requirement listed on Section II of this solicitation.
2. Offers must be received by the closing date and time specified in Section I, Item 3, and submitted to:
3. Offeror submissions must clearly reference in the e-mail Subject Line the following:
“Administrative Assistant (EXO) – SOL No. 72052223R10013”
The US Mission in Tegucigalpa, Honduras provides Equal Opportunity Employment (EEO) and fair and equitable treatment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
See https://www.usaid.gov/honduras/work-with-us/careers for additional information on USAID’s work and programs.