POST DESCRIPTION

 I. Position Information

Position title: Head of Sub-Office

Position grade: NOB

Duty station: San Pedro Sula, Honduras

Position number: SVN 005 2024

Is this a Regional, HQ, MAC, PAC, Liaison Office or Country Office based position?: Country Office

Position rated on: 13 May 2024

Reports directly to: CoM

Number of Direct Reports: Direct Performance Appraisal System (PAS) reports to the position, for example: 5

II. Organizational Context and Scope

Under the overall supervision of the Regional Director and direct supervision of the Chief of Mission (CoM), and in close coordination with the Programme Managers, Programme Support Unit and Resources Management Unit, the Head of Sub Office will be responsible and accountable for supporting the overall management and administration of the IOM Sub Office, as well as for coordinating the implementation of the broad IOM programming in line with IOM policies, standards and commitments. 

III. Responsibilities and Accountabilities

• Provide support to the CoM in managing the Operational, Human Resources, Administrative, Financial and Supply Chain functions of the Sub-Office in accordance with the IOM’s rules and regulations, and streamline the implementation of institutional procedures across the Sub-Office.
• Support the coordination and supervision of the activities of CERF project second phase. 
• Participate in meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector. 
• Participate and support the CCCM cluster in Honduras.
• Coordinate the adherence to the safety and security procedures for IOM staff, premises, and assets in the Sub-Office in collaboration with the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.
• Support the implementation and reporting of all programme activities in the Sub-Office in line with IOM standards and in accordance with the donor/grant agreements. 
• Provide regular updates to the CoM on the progress on programme implementation, achievements and donor liaison issues.
• Provide gender mainstreaming support, design culturally appropriate training materials and tools and implement capacity building initiatives on gender, GBV and intersectionality targeting across all of IOMs programmes units, to ensure that the IOMs programmes and staff integrate gender considerations and analysis for all affected populations especially those with disabilities, elderly, children, and other marginalized groups while prioritizing safety, dignity of affected population and avoiding causing harm ensuring their meaningful access, accountability, and empowerment.
• Research opportunities for project development, provide technical inputs and synergies with partners within the country and make recommendations accordingly.
• Contribute to the development of project proposals and budgets in line with IOM Honduras country strategy, IOM project handbook and donor requirements. Liaise with program staff to facilitate the incorporation of trends, lessons learned, etc
• Perform such other duties as may be assigned.
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IV. Required Qualifications and Experience

Education

• Master’s degree in Political or Social Sciences, Humanitarian Affairs, Law, International Relations, Disaster Risk Reduction/Disaster Risk Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

ExperiEnce

• Experience in managing humanitarian, complex and post conflict emergencies at an international level; 
• Experience in liaison with the government authorities, donors, national/international institutions and multi-stakeholders;
• Experience in project development and reporting;
• Experience in programme implementation, monitoring and evaluation; and, 
• Experience working in the Region.

Skills

• Knowledge of migration management principles, concepts and techniques; 
• Experience working in post-conflict /emergency operations;
• Ability to coordinate multiple activities and work effectively and harmoniously with colleagues from varied cultures and professional background;
• Ability to work well under pressure and in difficult conditions;
• Good communication and negotiation skills, project development skills, and ability to draft clearly and concisely; and, 

• A high degree of computer literacy.

   

V. Languages

Required :

• For all applicants, fluency in Spanish and English are required.

VI. Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

COMO APLICAR: Candidatos interesados enviar su CV y Carta de Interés al correo [email protected] con el código de la vacante (SVN 005 2024) en el asunto del correo a más tardar el 31 de mayo de 2024.