POST DESCRIPTION
 

SECTION 1
Position Information 

Position Title: Human Resources Assistant 

Position Grade: G.4 

Duty Station: Tegucigalpa, Honduras 

Job Family: Human Resources 

Is this a Regional, HQ, MAC, PAC, Liaison Office, or a Country Office based position?: Country Office 

Position rated on: Pre-classified 

Number of Direct Reports: 0

SECTION 2
Organizational Context and Scope
Under the overall supervision of the Resources Management Officer (RMO) in Honduras and direct supervision of the Senior Human Resources Assistant; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the Human Resources Assistant will be responsible and accountable for managing the resources management functions in Office Tegucigalpa, Honduras.
 

SECTION 3
Responsibilities and Accountabilities
1.Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned.
2.Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc.
3.Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports and other HR-related documentation.
4.Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in the system.
5.Support separation, classification, reclassification and promotion processes by collecting necessary documentation, drafting forms, making basic calculations, obtaining approvals and coordinating with relevant units in the Regional Office and Administrative Centers.
6.Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
7.Draft certificates of employment, notices, letters, reports, presentations, graphs, etc.; update the organizational chart and support timely submission of documents.
8.Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arranging meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
9.Respond to general inquiries regarding Human Resources policies, instructions and procedures.
10.Perform other related duties as assigned.
 

SECTION 4
Required Qualifications and Experience
EDUCATION
•High School diploma with four years of relevant experience; or,
•Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
 

EXPERIENCE
•Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
•Attention to detail, ability to organize paperwork in a methodical way;
•Discreet, details and clients-oriented, patient and willingness to learn new things; and,
•Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
 

SKILLS
Indicate position specific skills, for example:
•In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
•Knowledge of UN and bilateral donor programming.
•Knowledge of financial rules and regulations.
•Knowledge of International Public Sector Accounting Standards (IPSAS).
 

SECTION 5
Languages

 IOM’s official languages are English, French, and Spanish.
REQUIRED: For this position, fluency in Spanich is required (oral and written).
DESIRABLE: Working knowledge of English

SECTION 6
Competencies
The incumbent is expected to demonstrate the following values and competencies:
 

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
  Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Nota:
La OIM mantiene una política de tolerancia cero frente a conductas inaceptables e incompatibles con los propósitos y objetivos de las Naciones Unidas y de la propia Organización. Estas incluyen, entre otras, la explotación y el abuso sexual (EAS), el acoso sexual, el abuso de autoridad y cualquier forma de discriminación por motivos de género, nacionalidad, edad, raza, orientación sexual, religión, origen étnico o discapacidad.

La OIM no cobra ninguna tarifa en ninguna etapa de su proceso de contratación (solicitud, entrevistas, procesamiento, capacitación u otros costos), ni solicita información relacionada con cuentas bancarias.

La OIM solo acepta solicitudes debidamente completadas y presentadas a través de su sistema de contratación en línea. Esta plataforma permite a las personas candidatas dar seguimiento al estado de su postulación.

COMO APLICAR: Candidatos interesados son bienvenidos a aplicar a más tardar el martes 28 de julio de 2026  a través del enlace: Human Resources Assistant - IOM Careers